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IHVN Joins Multi-Country Research Project to Improve Maternal and Newborn Health

IHVN Senior Technical Advisor, Dr Emilia Iwu (second left) meets with the Ensuring Quality Access and Learning for Mothers and Newborns in Conflict-Affected Contexts (EQUAL) team at the IHVN Campus in Abuja.

The Institute of Human Virology Nigeria (IHVN) has announced a new partnership that aims to improve maternal and newborn health in conflict-affected countries through the creation of a multi-country research consortium. With funding provided by UK Aid from the UK government, the $11.3 million contract will be led by the International Rescue Committee (IRC) alongside IHVN, Johns Hopkins Bloomberg School of Public Health, and its university-wide Center for Humanitarian Health, the Somali Research and Development Institute, and Université Catholique de Bukavu (Democratic Republic of Congo).

Invitation to Bid for the Supply of 33,000 Liters of Diesel with at least Density of 850kg/m2 under ACHIEVE grant

Background

The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers. IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.

BID Title:

Supply of 33,000 Liters of Diesel with at least Density of 850kg/m2 under ACHIEVE grant.

Scope of Bid

Bidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.

Interpretation of the Bid

This RFB is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights.
This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.

Language

The Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern.
The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.

Bid Eligibility

Bidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.

A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country.

A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if:

A Bidder has a close business or family relationship with a IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract;
A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;
A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid.

Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned.

A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder:

Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.
Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.

Fraud & Corruption, Gifts and Hospitality

Ø IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation.

IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.

Ø Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners.

In pursuance of this policy, IHVN:

a. Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.

b. Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.

Clarification of the Bid

Bidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.

Bid Currency

The bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission.

IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above.

Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.

Taxes

Contract sum shall be subjected to deduction of 5% withholding tax

Payment Terms

IHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.

Audit

IHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.

Requirements

Ability to meet delivery targets within IHVN’s specified time period.

Bid Protest

Any Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org

Responsiveness of Bid

IHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself.

A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission.

If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.

Evaluation of Bid

The evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received.

IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.

Qualification Criteria

General Criteria:

The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract.

To qualify for a multiple number of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots

Experience Criteria:

(a) a minimum number of years of overall experience in the supply of goods and related services;

(b) a minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods.

Financial Criteria:

Evidence of satisfactory completion of supply of similar goods of value

Award Criteria

Prior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price.

Bank Guarantee for Advanced Payment

All contractor shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above.

Supplier Code of Conduct

IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers:

In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.
Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.
Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.
Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.
Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.
Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.
Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.
Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.

Instructions to Bidding/Requirements

All bids must be in ink or type written; submission in pencil will not be accepted.
All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.
Bids must be properly sealed.
Bidders not registered with IHVN must include company profile.
Bidders not registered with IHVN must include copies of tax clearance certificates for the past three years.
All bids must provide evidence of at least two similar Jobs made in the past for IHVN/other organizations etc.
The bidders must specialize in the supply of Diesel with proof
Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).
Bidders not registered with IHVN must show proof of DUNS certification.
Bids should be submitted to the head office on or before the date below specified as deadline.
Bids will be opened at the expiration of the bid advert.
Any quote with percentage/calculation error will be disqualified at the tender meeting.
All bidders must indicate their bid validity period as 90 days from the date of this bid’s expiration.
As time is of the essence, delivery of service shall be within 2 weeks from the date of receipt of L.P.O by contractor.

Note*

Ø Bids which must reach us within twenty (20) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.

Funding Agency

Ø ACHIEVE Grant

Bid Start Date/ Time

17/12/2021 8:00 am

Bid Deadline Date/ Time

18/01/2022 10:00 am

Contact

The Deputy Director Procurement/HOD SCM

SCM Department

Supply Chain Management Department
Institute of Human Virology, Nigeria
Cadastral Zone COO Plot 62, after BAZE University, off CITEC Road, Abuja-NIGERIA
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025

Email: [email protected]

Finance Officer, Public-Private Mix, TB-LON 3 Project

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The TB-LON 3 Project is a USAID-funded Award that is a revolutionary program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four result areas:

Improved access to high-quality, person-centered TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
TB disease transmission and progression reduced
TB research and innovations accelerated with improved impact on program implementation.

The TB-LON 3 Project is implemented by a consortium with IHVN as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities.

Job Title: Finance Officer, Public-Private Mix, TB-LON 3 Project

Department: Finance
Job Location: Lagos
Reports to: Director of Finance & Operation

Opening Date: 15^th December 2021
Closing Date: 29^th December 2021

Job Summary:

The Finance Officer (Public-Private Mix, TB-LON 3 Project) will assist in the management of the TB-LON 3 Project Financial Processes, Reports, Budgeting and Budget controls including preparation of monthly management accounts and annual statutory financial statements.

Under the guidance and supervision of the Senior Finance Officer, s/he will work with the finance team to provide support to the TB-LON 3 Project program implementation team on operations and general management of the TB-LON 3 Project, with particular reference to routine financial operations, financial reporting, budgeting, budget controls, administering of finances to sub-recipients, including sites and state offices.

S/he will be responsible for:

The maintenance of general ledger of the accounting software – SAGE 300 (ACCPAC), while ensuring monthly reconciliation of all ledgers and sub-ledgers
Administering payments (preparation of payment vouchers, transfer instructions etc.) and preparation of monthly bank reconciliation statements
Monitoring Grant expenditures to ensure that program funds are utilized appropriately by the close of any reporting period
Reviewing monthly financial reports from the sub-recipients and state offices under the TB LON 3 project; and ensure timely disbursements to state offices and sub-recipients
Preparing monthly Grant Budget/Actual Reports with variance analysis and budget burn rates to identify relevant / expected implementation discrepancies
Coordinating and supervising the financial activities implementation & reporting of sub-recipients of the TB LON 3 project
Any other duties that may be assigned by the Supervisor and Project’s Director of Finance & Operation

Minimum Requirements:

Possession of a B.Sc. in Accountancy or Higher National Diploma in Accountancy; Professional Accounting qualification will be considered a plus.
Minimum of 5 years post qualification hands-on experience with an International Non-Governmental Organization (NGO) or Grants Operational environment is required

Knowledge, Skills and Abilities:

Applicants should be able to work with minimal supervision and under pressure
Proficiency in the use of computer application (Microsoft office etc)
Good working knowledge of Sage 300 ERP
Analytical mind and fluency in written and oral communication
Ability to relate with subordinates colleagues and supervisors
Innovative with a sound mind.

Method of Application

Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers.
Only shortlisted candidates will be contacted.

State Clinical Mentor

The National AIDS, Sexually Transmitted Infections Control and Hepatitis Programme (NASCP) is a division of the Department of Public Health in the Federal Ministry of Health (FMoH). Its mandate is to coordinate the formulation and effective implementation of the Nigerian government policies, guidelines and standard operating procedures for the prevention of new HIV infections as well as improve on the existing treatment, care and support for those persons alreaady infected and affected by the virus in the country. In collaboration with the USG, NASCP is implementing a first phase of National Clinical Mentoring in the HIV programme in 19 Nigerian States for improved HIV service delivery.

The Institute of Human Virology, Nigeria, (IHVN) in collaboration with SASCP is seeking to recruit qualified persons in Katsina State to fill the following critical positions necessary for programme implementation in the state as indicated below.

Job Title: State Clinical Mentor

Employment Type: Full-Time
Location: Katsina State (7 positions)

Opening Date: 9th December 2021
Closing Date: 23rd December 2021

Job Summary: The candidate must be domiciled in the state and be conversant with the terrain. S/He is expected to build the capacity of frontline Healthcare workers to provide quality HIV clinical services offered as part of a comprehensive package of care in both public and private facilities as well as in communities.

Responsibilities:

Provide on-site clinical training to health care workers on HIV treatment according to the national guidelines, including adult and pediatric ART and the treatment of tuberculosis and other opportunistic diseases.
Provide training through clinical consultation, assisting local health care workers to identify key bottlenecks affecting patients’ access to antiretroviral therapy (ART) and helping them with direct patient care as needed
Provide continuous medical education (CME), which may include didactic training sessions to health professionals, as needed. All training will be in accordance with the national guidelines.
Provide health worker capacity building sessions using various methodologies (including use of project ECHO, low bandwidth video conferencing).
Assist as requested with facilitating sessions on the weekly ECHO videoconferencing sessions with health workers from various sites in the states
Develop standard operating procedures for the provision of HIV clinical care at the health facility in collaboration with the Ministry of health and other stakeholders. This may include troubleshooting problems with the patient flow, tracking defaulters, or clarifying referral pathways by developing appropriate algorithms
Submit a monthly report on training and technical assistance activities, as well as findings and recommendations for strengthening services in the health facility and compliance with the national treatment guidelines
Perform other duties related to clinical mentoring as assigned

Minimum Qualifications:

Must possess a degree in Medical Sciences (MBBS or equivalent). Post graduate qualification/Masters level training in Public Health, Family Medicine, Internal Medicine, Pediatrics or Obstetrics will be an advantage.
Must be registered with the Medical and Dental Council of Nigeria
At least 3-5 years’ experience with clinical HIV and AIDS care, including the provision of antiretroviral therapy (ART)
Must have at least 2 years’ experience with program planning, assessment, and implementation of HIV clinical care program. Experience in the provision of HIV clinical training
Previous experience in HIV-related operational research is an advantage
Good knowledge of current trends and normative guidance (national and international) in HIV clinical care and service delivery
Experience in coordinating multi-disciplinary HIV clinical teams for effective service delivery
Willingness to travel to clinics and hospitals in assigned geographical areas within the State

Required Competencies/Skills:

Demonstrated coaching and mentoring ability
Strong interpersonal skills and ability to work with people of different backgrounds
Ability to apply problem-solving skills to ongoing challenge.
Strong organizing, planning, and prioritizing skills
Sensitivity to different cultural working environments
Ability to analyze and interpret data, and write reports
Capacity to operate both as a team player in large diverse teams as well as individually.
Self-motivated with a strong work ethic
Proficiency in the computers and software/applications such as presentation software, spreadsheets, and video conferencing.

Mode of Application:

Application letter and detailed curriculum vitae in Microsoft word format should be forwarded to the Deputy Director, Human Resources through this email address: [email protected] This e-mail address is being protected from spambots. You need JavaScript enabled to view it

This advert closes 14 days from date of this publication and only shortlisted candidates will be contacted.

Vacancy For The Position of Driver, Public-Private Mix, TB-LON 3 Project

Improved access to high-quality, person-centred TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
TB disease transmission and progression reduced
TB research and innovations accelerated with improved impact on program implementation.

The TB-LON 3 Project is implemented by a consortium with Institute of Human Virology Nigeria as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities.

Job Title: Driver, Public-Private Mix, TB-LON 3 Project

Department: Administration

Job Location: Lagos

Reports to: Regional Admin Officer

Opening Date: 02 December 2021
Closing Date: 16 December 2021

Job Summary:

The Driver will provide secure and timely driving services, demonstrating the highest standards of professionalism, discretion, integrity, sense of responsibility, excellent knowledge of protocol whilst ensuring compliance with local driving rules and regulations. S/He will be expected to travel extensively with Program staff for monitoring and technical support to sites, participation at trainings, meetings, outreaches and program review workshops.