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The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

Position:	Grant Management Assistant
Job Title:	Administrative
Unit:	Grant Management Office
Location:	Central Office

Opening Date: 28^th October 2022
Closing Date:    11^st November 2022

JOB DESCRIPTION:

• Interpret funding/ application guidelines: RFA, RFQ, FOA, NOFO.
• Meet with relevant stakeholders towards full participation in writing grant proposals, response to RFPs/FOAs, and completing application forms in the Grants.gov and ASSIST applications.
• Prepare LOAs and MOUs for partners’/Treatment sites and stakeholders and reviewing contract sub-awards/ subcontracts, including the scope of work, budget, modifications, prior award expenditures, extensions, Addenda to MOU/LOA/Agreement.
• Prepare and review of Sub-partner financial submissions for conformity with funding guidelines.
• Prepare budget submissions for grant proposals in line with best financial practices and budgetary principles.
• Develop funding dynamics for budget submissions of Sub-partners, consultants, contractors, and service delivery facilities.
• Orient and mentor Regional, State office, and Health facility staff concerning the interpretation of the contents of the LOA, such as Scope of work, activities, responsibilities, reporting, terms of agreements, certifications, budgets, etc., as indicated in the LOAs/MOUs.
• Liaise with Regional/State staff on one hand and partners and health facilities on another on all matters concerning the Grant and the existing relationships.
• Document correspondence, maintenance, and tracking LOAs, MOU, and Budgets.
• Attend to the external auditors’ requests regarding Standard Operating Procedures (SOPs), Memoranda of Understanding (MOU) with our funding partners, and Letters of Agreement with implementing partners.
• Prepare and collate Monthly Spend plan and Work plan and Burn-rate analysis.
• Review all grants and contract sub-awards/ subcontracts, including the scope of work, budget, modifications, prior award expenditures, and extensions.
• Assist Grants Director in negotiating, executing, and implementing grants policies and co-ordinate various grants activities effectively.
• Other cross-cutting activities across several Prime and Sub Grants

EDUCATION:
Bachelor’s Degree or equivalent in Accounting, Economics, and Business.Computer literacy – strong Microsoft Excel and Microsoft Word skills.Possessing a professional degree such as MBA (Finance Management) or a professional certification (ACA) will be an added advantage.

EXPERIENCE:

Must have completed NYSC service and two or more years of working experience required.

Working experience in a Non Government Organisation (NGO) with international funding portfolio will be an added advantage

METHOD OF APPLICATION:

• Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]
  
• All Applications must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

• The subject of the email should be the job position and full name of the applicant.

NB: Only shortlisted candidates will be contacted and advanced to the next stage of the selection process.

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The TB-LON 3 Project is a USAID-funded Award that is a revolutionary program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four Result areas:

1. Improved access to high-quality, person-centred TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
2. Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
3. TB disease transmission and progression reduced
4. TB research and innovations accelerated with improved impact on program implementation.

The TB-LON 3 Project is implemented by a consortium with Institute of Human Virology Nigeria as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities. 

Job Title:	Program Officer Pharmacy, Public-Private Mix (PO Pharmacy, PPM), TB-LON 3 Project
Department:	Prevention, Care and Treatment
Job Location:	Lagos
Reports to:	PM PPM TB-LON 3

Opening Date: 17/10/2022

Closing Date: 03/11/2022

Job Summary:

The Program Officer Pharmacy will be responsible for monitoring and reporting the effectiveness and any adverse/side effects of pharmaceutical products, as well as overseeing the logistics of medicines and commodities.  S/he will ensure the deployment of a robust logistics management information system to aid availability of medicines and commodities and prompt reporting.

Responsibilities:

• Facilitate the availability of government supplied TB medicines and commodities in the private sector;
• Provide technical support to TB PPM Providers for the logistics management of anti-TB commodities in all IHVN-supported States;
• Monitor drug distribution to facilities by the third party logistics (3PL) agent;
• Build the capacity of Intermediary Organization (IO) network officers on Logistics Management Information System (LMIS);
• Conduct supportive supervision and provide on-the-job mentoring to TB PPM Providers on timely and accurate generation, collation and submission of logistics reports to ensure uninterrupted supply of drugs and commodities;
• Conduct data verification, validation and logistics data quality assessments (DQAs) using standard checklists;
• Generate project logistics reports and tracking of project M&E indicators, including stock status, commodities storage condition, logistics activities and warehousing maintenance and other monthly/bi-monthly/quarterly and supportive supervision reports;
• Enhance collaboration between public and private TB Stakeholders by coordinating the TB state stakeholders in  logistics mentoring and supportive supervision to the supported facilities;
• Train and mentor facility Focal Persons on adherence counseling skills/techniques;

• Build capacity of facility staff to be able to detect, assess, understand, prevent and report Adverse Drug Reactions or any drug related problem, as well as proper documentation and completion of the NAFDAC ‘yellow form’ for any ADR encountered for submission to NAFDAC/ NTBLCP;
• Develop and maintain a logistics information database for all TB PPM Providers;
• Attend program review meetings for  giving and receiving feedback during network meetings on a monthly basis;
• Other duties assigned by the Regional Pharmacist and Technical Director PPM

Minimum Requirements:   

• A University degree in Pharmacy; a master’s degree will be an added advantage
• Minimum of 3 years working experience in Pharmaceutical care and logistics
• Proficiency in the use and management of electronic logistics management tools and database
• Experience in TB program or related health service program implementation in Nigeria, especially in the private sector
• Experience working in large scale donor-funded projects, particularly USAID is required
• A good understanding of the National TB Program logistics management information system.
• Excellent knowledge of MS Word, Outlook, PowerPoint and Excel and Project Management tools.

Skills and Abilities: 

• Strong project management, coordination, planning, and supervisory skills.
• Strong networking and representational skills.
• Excellent oral and written communication skills in English as well as presentation skills, with proven experience in analyzing data and developing PowerPoint presentations and other reports.
• Comfortable planning and delivering multiple activities under pressure to strict deadlines and high levels of precision. 
• Self-motivated with a strong ability to identify and develop relevant areas of work

Method of Application

Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected] Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.